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WASHINGTON TOWNSHIP BOARD OF EDUCATION
REGULAR MEETING
Monday, June 15, 2009 7:30 p.m.
COMMITTEE MEETINGS:
7:00 p.m. – Education Committee: Christine, Mohan, Smith
7:15 p.m. – Finance Committee: Dempski, Ford, Howard
A. AGENDA:
1. Call to order by President. Time: ___________
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this act, the Washington Township Board of Education has caused notice of this meeting to be mailed on
April 30, 2009 to The Express Times, and to the Clerk of Washington Township.
School Board Members and Administrators Disclosure Statements are available to the public
(N.J.S.A. 18A:12-25 & 26).
Flag Salute
2. Roll Call: Karen Graf, President Roger Jinks, Superintendent
Anita Smith, Vice President Jean Flynn, Secretary
Sally Christine Marjorie Levine, Principal
Sheila Dempski Valerie Mattes, Principal
Jason Ford
Jayne Howard
Jude Mohan
3. Motion by _____, seconded by _____ to approve the minutes of May 11, 2009, as presented. MV:
4. Motion by _____, seconded by _____ to approve the executive session minutes of May 11, 2009, as presented. MV:
B. PUBLIC QUESTIONS & DISCUSSIONS (Agenda Items)
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
Jolynn Sklodowsky requested to speak.
C. SECRETARY’S REPORT
5. Motion by _____, seconded by _____ to approve the Student Activity, Petty Cash, and Cafeteria Account Reports for the month ending May 31, 2009, as presented. MV:
6. Motion by _____, seconded by _____ to approve the Secretary’s Report for May 31, 2009 showing a cash balance of $1,216,127.36. MV:
Agenda 6/15/09 Page 2
7. Motion by _____, seconded by _____ to approve the Treasurer’s Report for May 31, 2009, showing a cash balance of $1,216,127.36, and note that the report is in agreement with the Secretary’s Report for May 31, 2009. MV:
8. Motion by _____, seconded by _____ to certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11 (a) and no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b). RCV:
9. Motion by _____, seconded by _____ to approve the Bills List for June 15, 2009. MV:
D. SUPERINTENDENT’S REPORT
10. Motion by ______, seconded by ______to approve the following substitutes for the 2008-2009 school year, as recommended by the Superintendent. RCV:
Teacher – Sarah Gagliano, Kenneth Parks
Paraprofessional – Katie Haugaard
11. Motion by _____, seconded by _____ to approve the out-of-district Staff Development Workshops, as recommended by the Superintendent. RCV:
12. Motion by _____, seconded by _____ to approve Laura Hawk’s request for maternity leave beginning June 1, 2009 through June 30, 2010, as recommended by the Superintendent. RCV:
13. Motion by _____, seconded by _____ to appoint Marjorie Levine, as Assistant Principal, from July 1, 2009 – August 31, 2009, as recommended by the Superintendent. RCV:
14. Motion by _____, seconded by _____ to move Patricia Bell from Step 15BA to Step 15BA+15 effective September 1, 2009, salary to be $72,155, as recommended by the Superintendent. RCV:
15. Motion by _____, seconded by _____ to approve Catherine Phifield as a child care aide, for the 2009-2010 school year at a salary of $12.80 per hour (rate is contractual), as recommended by the Superintendent. RCV:
16. Motion by _____, seconded by _____ to approve David Tompkins, custodian, hourly rate of $10.50 per hour (rate is contractual), for the 2009-2010 school year, as recommended by the Superintendent. RCV:
17. Motion by _____, seconded by _____ to approve Kim Sigman for summer technology, stipend to be $5,500., as recommended by the Superintendent. RCV:
18. Motion by _____, seconded by _____ to approve Whitney Rae Firmin, a Rutgers Business School student, to do volunteer work at the District’s Business Office Tuesday and Thursday, 4 to 5 hours per day, for the Summer of 2009, as recommended by the Superintendent. RCV;
Agenda 6/15/09 Page 3
19. Motion by _____, seconded by _____ to approve the following personnel as substitutes for the 2009-2010 Extended Year Summer Program – June 29 – August 7 (6 weeks), as recommended by the Superintendent (rates are contractual). RCV:
Staff Member Position Stipend
Theresa Nanius ABA Aide $14.90 per hour
Colleen Mattei Aide $13.30 per hour
Christine Kennedy Aide $12.31 per hour
Sue Maurer Teacher $38.13 per hour
Pam Slack Teacher $38.13 per hour
20. Motion by _____, seconded by _____ to approve Christine Thompson as an aide for the Extended Year Summer Program – 4 hours per day, 4 weeks – salary to be $12.31 per hour (rate is contractual), as recommended by the Superintendent. RCV:
21. Motion by _____, seconded by _____ to approve summer hours for the following staff to service students who transfer in the district from July 1st to August 31st, as recommended by the Superintendent. RCV:
Lynn Hardcastle, Social Worker – not to exceed 2 days
Elaine Giaimo, LDTC – not to exceed 2 days
Alisa Ludwig, Speech/CST Consultant – not to exceed 2 days
22. Motion by _____, seconded by _____ to place the following classified students in the Washington Township Extended Year Program, as recommended by the Superintendent. RCV:
ID Student Numbers: 8-2; 8-63; 8-12; 8-32; 8-73; 8-82; 8-41; 8-15; 8-81; 9-3; 8-56; 8-42; 9-2; 9-8; 9-7; 9; and 8-79.
23. Motion by _____, seconded by _____ to approve Change Order #16 in the amount of $225.00 for the installation of one (1) additional HVAC supply register to provide heat in the basement of the Port Colden Schoolhouse, as recommended by the Superintendent. RCV:
24. Motion by _____, seconded by _____ authorizing the Business Administrator/Board Secretary to solicit quotes for Firewall Equipment, Installation and Configuration, as recommended by the Superintendent. RCV:
25. Motion by _____, seconded by _____ to accept the following quotes for Firewall Equipment, Installation and Configuration as follows, as recommended by the Superintendent. RCV:
R Squared Consultants $9,783.09
Hunterdon County Educational Services Commission $6,000.00
26. Motion by _____, seconded by _____ to award the contract for Firewall Equipment, Installation and Configuration to Hunterdon County Educational Services Commission as per quote at the amount of $6,000, as recommended by the Superintendent. RCV:
27. Motion by _____, seconded by _____ authorizing the Business Administrator/Board Secretary to solicit bids for Exterior Painting for the Old Port Colden Schoolhouse, as recommended by the Superintendent. RCV:
Agenda 6/15/09 Page 3
28. Motion by _____, seconded by _____ to accept the following quotes for Exterior Painting for the Old Port Colden Schoolhouse, as follows, as recommended by the Superintendent. RCV:
Precision Building & Construction $24,296.40
Kay Painting $15,185.00
Gordon Bennett Painting, Inc. $ 7,760.00
29. Motion by _____, seconded by _____ to award the contract for Exterior Painting for the Old Port Colden Schoolhouse to Gordon Bennett Painting, Inc. as per quote at the amount of $7,760, as recommended by the Superintendent. RCV:
E. PRINCIPAL’S REPORTS
F. TECHNOLOGY REPORT
G. CORRESPONDENCE
- Colden Castle News – June 2009;
- NJSBA – Mandated Training Schedule
H. COMMITTEE REPORTS
Finance & Policy Committee:
30. Motion by _____, seconded by _____ to approve the line item transfers, as recommended by the Superintendent. RCV:
31. Motion by _____, seconded by _____ to authorize the Superintendent to make line item and fund balance transfers thru June 30, 2009; transfers to be approved by the Board at the July 20, 2009 meeting. RCV:
32. Motion by _____, seconded by _____ to authorize the Business Administrator to establish an accounts payable for all 2008-2009 purchase orders which have been received but have not been paid. RCV:
33. Motion by _____, seconded by _____ to authorize the Business Administrator to establish a reserve for encumbrances for all 2008-2009 purchase orders which have been encumbered but not received by June 30, 2009. RCV:
34. Motion by _____, seconded by _____ to approve Bollinger, Inc., to provide voluntary Student Accident Insurance for the 2009-2010 school year as follows, as recommended by the Superintendent. RCV:
Fees: School time only $26.00
24 Hour $89.00
Agenda 6/15/09 Page 5
35. Motion by _____, seconded by _____ to approve second reading and adoption of Policy Alert 184. RCV:
Policy Alert 184
- Policy 0142.1 – Mandated – Nepotism (Revised)
- Removed the prohibition of promoting an existing staff member who is a relative of a Superintendent or Board member.
- Provides some flexibility in the role of a conflicted administrator serving as a resource person in the collective bargaining process.
- Policy 1220 – Mandated – Employment of Chief School Administrator (Revised)
- Requires the Commissioner’s prior approval of an early termination agreement for its Superintendent that includes the payment of compensation as a condition of separation.
- Policy 1620 – Recommended – Administrative Employment Contracts (Revised):
- Prohibits a contract provision that provides additional compensation for a graduate degree or tuition reimbursement unless the degree or coursework is from a duly accredited institution.
- Policy 6423 – Recommended – Expenditures for Non-Employee Activities, Meals, and Refreshments (Revised):
- Clarify issues regarding Board approval of those pupil activities supported only by the general fund budget (not student activity funds) and the district’s honoring of employees.
- Policy 6470 – Mandated – Payment of Claims (Revised)
- Provides the School Business Administrator/Board Secretary several options when an invoice exceeds the original purchase order.
- Polity 6471 – Mandated – School District Travel (New)
- This new Policy Guide is comprehensive and lengthy as the Administrative Code specifically indicates many Code provisions must be in the Board’s Travel Policy.
- Policy 6510 – Mandated – Payroll Authorization (Revised)
- Provides an additional month (September) during the school year for districts to complete the verification process and enables the verification process to be conducted in a central location.
- Policy 6830 – Mandated – Audit and Comprehensive Annual Financial Report (Revised)
- Provides the Commissioner the authority to appoint an external entity to perform a compliance audit in a district, requires certain compliance with requirements for the district to report for income tax purposes, requires the audit to include income tax test measures, and requires an action plan for repeat audit findings.
- Policy 6832 – Recommended – Conditions of Receiving State Aid (New)
- Expanded in the December 2008 filing to require the group insurance examination, participation in the E-rate, Act, ACES, and SEMI Programs, and refinancing of debt.
- Policy 7410.01 – Mandated – Facilities Maintenance, Repair Scheduling, and Accounting (Revised):
- Defers the implementation date of the required automated work order system for school districts with three or more district buildings from July 1, 2009 to July 1 2010.
- Policy 9120 – Mandated – Public Relations Program (Revised)
- Concerns the cost-efficiency school district publications produced and distributed.
Agenda 6/15/09 Page 6
Transportation and Facilities Committee:
Facilities Committee:
36. Motion by _____, seconded by _____ to approve an alternate method of compliance in accordance with N.J.A.C. 6A:26-6.3(h)4ii and 4iii by providing toilet rooms adjacent to or outside the classroom in lieu of individual toilet rooms in each classroom. Our school children shall be supervised in the following manner: These Preschool children are escorted to the bathroom by staff members at all times. The bathroom is located within 3 steps of the pre-school room, as recommended by the Superintendent. RCV:
Transportation Committee:
37. Motion by _____, seconded by _____ to enter into a Joint Transportation Agreement with Warren County Special Services School District for the 2009-2010 school year with an Administrative cost of 4%, as recommended by the Superintendent. RCV:
38. Motion by _____, seconded by _____ to enter into a Joint Transportation Agreement with Sussex County Educational Co-Op for the 2009-2010 school year with an Administrative cost of 4%, as recommended by the Superintendent. RCV:
39. Motion by _____, seconded by _____ to renew the contract to provide Coordination of Transportation Services to Warren Hills Regional School District from July 1, 2009 – June 30, 2010 for the sum of $53,611 per annum, as recommended by the Superintendent. RCV:
40. Motion by _____, seconded by _____ authorizing the Business Administrator/Board Secretary to solicit bids for Special Ed transportation for the 2009-2010 school year, as necessary, as recommended by the Superintendent. RCV:
Personnel Committee:
41. Motion by _____, seconded by _____ to employ Mrs. Jean Flynn as Business Administrator/Board Secretary effective July 1, 2009 through June 30, 2010. Salary to be $84,448. Benefits and working conditions as per the Employment Contract between the Washington Township Board of Education and Mrs. Jean Flynn, as recommended by the Superintendent. RCV:
42. Motion by _____, seconded by _____ to approve the substitutes for the 2009-2010 School year, as recommended by the Superintendent. ( see attached) RCV:
43. Motion by _____, seconded by _____ to set the contract for additional work, responsibility and time to coordinate transportation for Warren Hills Regional for Cathy Kelly at $17,644 for the 2009-2010 school year, as recommended by the Superintendent. RCV:
I. PUBLIC QUESTIONS AND DISCUSSION – old and/or new business
(The public may speak for three (3) minutes unless they have requested to be on the agenda.)
Agenda 6/15/09 Page 7
J. EXECUTIVE SESSION – if required
44. Motion by _____, seconded by _____ Whereas, the Board must consider matters involving ________________________________, the deliberation of such matters may be held in private under the Open Public Meeting Act, NJSA 10:4-6, the Board will adjourn to executive session to discuss the above mentioned matters, to the exclusion of all others. If an action results, it will be taken following re-entry into regular session.
MV: Time: ______________
Motion by _____, seconded by _____ to return to open session.
MV: Time: ______________
K. ADJOURNMENT
Motion by _____, seconded by _____ to adjourn.
MV: Time: _______________